About Reports
Reports in AlloyScan turn your inventory into formatted, document-style output you can review on screen, print, or export. They give administrators, asset managers, and auditors a structured view of devices, software, and configuration changes without writing queries against the underlying data.
How reports work
A report is a document template that AlloyScan renders against your current site inventory. The product ships with 17 built-in templates covering common discovery, audit, and change-tracking scenarios — for example, Last Audited, Computers Overview, Device change history, and Software change history. You can also create your own templates with + New or import an external template with Upload. Custom templates appear in the same Reports list alongside the built-in ones.
The Reports list lives at Reports on the left rail. Selecting a template opens the Report viewer — a centered, modal-like surface with a Stimulsoft-style toolbar at the top: page navigator, zoom slider, thumbnails, print, download, search, and a fullscreen toggle. The right side of the toolbar exposes a two-state mode toggle:
- PREVIEW — runs the template against current inventory and renders the output as paginated content. This is what you use to read, print, or export a report.
- DESIGN — opens the template's layout editor inline, where you can edit the document body, fields, and bands. DESIGN mode is reserved for administrators.
For multi-tenant installations, global administrators have a parallel Multi-site reports surface in Admin Center > App management > Multi-site reports. It uses the same grid structure and the same template viewer, but its scope is cross-site rather than the current site.
Why this design
Document-style reports complement two adjacent features in AlloyScan and exist for distinct reasons:
- The Dashboard is a fixed set of at-a-glance widgets — it is not authorable. Reports are the surface where you produce a formatted artefact for review, archival, or external sharing. Embedding the Stimulsoft designer inside the product means you do not need an external BI tool to author or tweak a custom report — the same workflow that runs a built-in template also lets an administrator open it in DESIGN mode.
Key distinctions
- Built-in templates ship with AlloyScan and are the recommended starting point for routine review and audit work. Custom reports are user-defined templates created via + New or Upload.
- PREVIEW runs the report against current inventory. DESIGN opens the layout editor.
- Site Reports (Reports on the left rail) are scoped to the current site. Multi-site reports (Admin Center, global) aggregate across sites and are visible to global administrators only.
- A brand-new site with no audited devices legitimately produces empty output for templates such as Not Audited — empty data is not necessarily an error.
Limitations
- Scheduled reports with email subscription are not exposed on the current build.
- Export format choices are surfaced through the viewer's download menu; the exact enum of available formats may vary by deployment.
Note: Some capabilities and toolbar options may vary by deployment.