About Reports
Reports in AlloyScan turn your inventory into formatted, document-style output you can review on screen, print, or export. They give administrators, asset managers, and auditors a structured view of devices, software, and configuration changes without writing queries against the underlying data.
How reports work
A report is a document template that AlloyScan renders against your current site inventory. The product ships with 17 built-in templates covering common discovery, audit, and change-tracking scenarios — for example, Last Audited, Computers Overview, Device change history, and Software change history. You can also create your own templates with + New or import an external template with Upload. Custom templates appear in the same Reports list alongside the built-in ones.
The Reports list lives at Reports on the left rail. Selecting a template opens the Report viewer — a centered, modal-like surface with a Stimulsoft-style toolbar at the top: page navigator, zoom slider, thumbnails, print, download, search, and a fullscreen toggle. The right side of the toolbar exposes a two-state mode toggle:
- PREVIEW — runs the template against current inventory and renders the output as paginated content. This is what you use to read, print, or export a report.
- DESIGN — opens the template's layout editor inline, where you can edit the document body, fields, and bands. DESIGN mode is reserved for administrators.
For multi-tenant installations, global administrators have a parallel Multi-site reports surface in Admin Center > App management > Multi-site reports. It uses the same grid structure and the same template viewer, but its scope is cross-site rather than the current site.
Why this design
Document-style reports complement two adjacent features in AlloyScan and exist for distinct reasons:
- The Dashboard is an interactive visual overview with customisable views and widgets.
- Analytics is where you build saved charts for interactive visual summaries.
- Reports are the surface where you produce a formatted artefact for review, archival, or external sharing.
Embedding the Stimulsoft designer inside the product means you do not need an external BI tool to author or tweak a custom report — the same workflow that runs a built-in template also lets an administrator open it in DESIGN mode.
Key distinctions
- Built-in templates ship with AlloyScan and are the recommended starting point for routine review and audit work. Global administrators can change the report templates available to new sites through the Site template. Custom reports are user-defined templates created via + New or Upload.
- PREVIEW runs the report against current inventory. DESIGN opens the layout editor.
- Analytics charts are interactive visualizations. Reports are document-style templates.
- Site Reports (Reports on the left rail) are scoped to the current site. Multi-site reports (Admin Center, global) aggregate across sites and are visible to global administrators only.
- A brand-new site with no audited devices legitimately produces empty output for templates such as Not Audited — empty data is not necessarily an error.
Limitations
- Scheduled reports with email subscription are not available.
- Export format choices are available through the viewer's download menu.
- The available report templates can vary by deployment because global administrators can enable, disable, add, upload, and edit templates in the Site template.