Team Calendar
Updated in 2024.2
The Team Calendar is a global calendar that enables you to browse several personal work calendars for all of technicians simultaneously. You can always view the work schedules of your team members and know who is busy or available to take on tasks.
To access the Team Calendar, select Go > Team Calendar from the
NOTE: To refresh the calendar view, press F5.
Using the calendar view
The mini-calendar in the top-right corner displays the days that the calendar shows and helps you to change your view. The current day (today) is marked with a red square.
The view displays events for a whole month. To show the desired month, select a date within that month in the mini-calendar. To move forward or backward by a month, use the arrows in the top-left corner of your Calendar or in the mini-calendar. You can also use the scroll bar to navigate to the desired month.
The Legend explains the meaning of calendar colors:
-
Company Weekends and Holidays - shows regular non-working hours in your company.
-
Unavailable - shows the regular working day when a technician has personal "All day" event specified and is not available to perform any tasks.
-
Available - shows the regular non-working day when a technician has personal "All day" event specified and is available to perform any tasks.
-
Partially Available - shows regular working hours or regular non-working hours with personal working events specified.
-
Regular Workday - shows regular working hours in your company.
Viewing the details of technicians whose schedules the calendar displays
The Team Calendar displays parallel horizontal time lines for all technicians. Time lines are sorted alphabetically by the technician's Full Name. When there are many technicians in the list, use the scroll bar to scroll through their schedules.
To view the details of a technician:Viewing personal events for technicians
Technicians have personal events such as vacations, training days, meetings, and other exceptions to their standard working time, specified using their personal calendars. The Team Calendar displays all personal events for the technicians, so you can quickly visualize whether their personal events overlap to make proper decisions on rescheduling their tasks.