Online Help | Web App

My Calendar

Updated in 2024.2

My Calendar is a personal view for your working calendar that helps you quickly view your important dates such as due dates for Service Desk tickets, expiration dates of software licenses or contracts, or return dates for leased computers, and your personal events such as days off and other exceptions to your regular working time. You can also add, modify, and delete your personal events right on your calendar. My Calendar is personal, i.e. it is available only for you.

To access My Calendar, select from the navigation menu. You can view the calendar information by day, by week, or by month. For details, see Changing Calendar views.

NOTE: To refresh the calendar, press F5.

Hiding calendar events

Displaying many events may litter your calendar and slow down the performance. You can temporary hide the events that are not critical for you now, and display them again, when needed.

The Calendar Events pane under Filter by, in the right side bar, shows descriptions of all events that your calendar can currently display. To hide an event, clear the corresponding checkbox. To enable the event again, select the checkbox.

Viewing details of calendar events

Rest the pointer over the calendar event to display its summary description, current status, start date and time and end date and time. If you want to view more details, double-click the event to bring up its details window.

Managing your personal events

My Calendar displays your personal working time and your personal events such as vacations, training days, meetings, and other exceptions to your standard working time, which you specify using the Work Calendar tab of the Person details window. You can quickly visualize personal events overlapping some important dates and reschedule your work or the event before it's too late.

You can manage your personal events right from the calendar as follows:

  • ClosedTo view the details of an event:

    • Rest the pointer over the event to display its details. The ScreenTip displays the event name, its dates and description.

  • ClosedTo reschedule a personal event:

    • Drag the start or end border to the new position. You can also drag events between dates within the calendar area.

    If you want to change an event details (for example, add a new description), you can double-click the event and make your changes using the [Personal Event Category] window.

  • ClosedTo add a personal event:

    1. Select the cell where your want to add your personal event and click New > [Personal Event Category] on the right side of the Module menu. Alternatively, right-click the cell, and then click New > [Personal Event Category]. You can also select a range of cells to immediately specify the event's start and end date and time. The [Personal Event Category] window opens.

      2. NOTE: The list of personal event categories is configured by your Alloy Navigator Express administrator.

    1. Specify the event details as needed and click OK. A new event bar appears in the calendar.

  • ClosedTo delete a personal event:

    • Select the event and click the Delete button on the Module menu. Alternatively, right-click the event, and then click Delete.

Managing My Calendar events

My Calendar comes with the default calendar events to display. You can disable or enable their display, fine-tune parameters, and add new events. Two types of calendar events are available:

  • Single- date events: Key dates, such as ticket due dates or software license expiration dates

  • Two-date events: Time periods between two dates, such as the duration contracts from start to end date. My Calendar shows continuous events as bars that begin at the start date and end at the end date.

To configure My Calendar:

  1. In My Calendar, click the gear icon under Calendar Events to bring up the Manage My Calendar Events pane.

  2. All calendar events are grouped under their object class. Manage your events as follows.

    • The event list displays checkboxes for all calendar events. Selected checkbox means that the calendar event is enabled, i.e. My Calendar displays its dates when the event condition is true. If you don't want My Calendar to display the dates for an event, clear its check box in the list.

      NOTE: You can also disable or re-enable calendar events directly from My Calendar; for details, see Hiding calendar events.

    • To create a new calendar event:

      1. Click New to bring up the Calendar Event window.

      2. In the Object Class list, select the class of objects to show.

      3. For a single date event, specify the Start Date. For a continuous event, specify the Start Date and the End Date.

    • To modify a calendar event:

      1. Double-click the event to bring up the [Calendar Event] window.

      2. Make your changes and click OK.

    • To delete a calendar event:

      • Select the event and click Delete.

  3. View the list of calendar events and click OK to close the window.

Related Information:

Changing Calendar views

Viewing external calendar events in My Calendar

Reservations tab

Work Calendar tab