How to inventory IT assets using barcodes

Introduced in 8.3.1

Updated in 8.5

Applies to Alloy Inventory Scanner 2.0

Overview

You can use Alloy Inventory Scanner, our mobile asset tracking solution, to identify, view, and inventory IT assets in the field in real time. This article explains how to use Alloy Inventory Scanner with Alloy Navigator Express to perform physical inventory from a mobile device.

Before you begin (for Alloy Navigator Express administrators)

Scanning barcodes

You can use Alloy Inventory Scanner in two modes: Online and Offline.

To work online:

  1. Open the Alloy Inventory Scanner app on your mobile device. The Connection Settings screen appears.

  2. Sign in to Alloy Navigator Express as follows:

    1. Specify the URL for Alloy Navigator Express API (such as http://navigator.example.com/api or http://192.0.2.0:81/api). This is the URL from the “Before you begin” section.

    2. Provide the credentials of your Alloy Navigator Express technician account: the username and the password.

      If you log in to Alloy Navigator Express under a Windows account, type your Windows domain user account name as <Domain name>\<User account name> and your Windows domain password.

    3. Tap SIGN IN to connect.

  3. Scan the asset barcode using the device's camera.

  4. View the asset details on the screen.

  5. Tap INVENTORY!.

  6. On the Inventory screen, confirm the physical location of the asset or choose a new one.

  7. Optionally, type a comment.

  8. Tap SAVE.

  9. Tap SUBMIT.

To work offline:

  1. On the Connection Settings screen, tap WORK OFFLINE.

    To access the Connection Settings screen, you may need to tap Settings on the app menu.

  2. On the Offline Queue screen, scan the asset barcode. Alternatively, you can enter the identifier by hand.

  3. Enter the Location ID for the physical asset location. If the location barcode is available, you can scan it.

  4. Optionally, type a comment.

  5. Tap SAVE.

  6. Repeat steps 2-5 to scan all assets you need.

  7. When a reliable connection is available, tap Offline Scan Queue on the app menu.

  8. On the Offline Queue screen, view the queue and tap the up arrow to upload the queued scan results.

If you want to check the results of your inventory in Alloy Navigator Express, take these steps:

  1. Launch Alloy Navigator Express (use the Web App or Desktop App).

  2. Open the Computer / Inventory Item / Software License record for the inventoried asset.

  3. On the Finance tab, view the Last Inventory Date and Inventoried by values. If the initial location has been changed, view the new value of the Location field.

  4. On the Notes tab, view the details of your inventory and your comment.

Reference

Alloy Inventory Scanner is available on App Store and Google Play: