Online Help | Desktop App

Configuring e-mail notifications for Google Mail with OAuth

Introduced in 2023.1

This article will guide you through the process of configuring outgoing e-mail notifications using Google Mail's OAuth authentication.

Before you begin:

All e-mail notifications are sent by the Automation Server, so make sure that the Automation Server is configured and started. For details, see Starting and stopping the Automation Server.

To configure e-mail notification settings:

  1. Mandatory: Go to Notifications > E-mail Notifications > Settings and choose Google Mail (SMTP + OAuth) from the drop-down list.

  1. Optional: Specify additional message options in the Notifications > E-mail Notifications > Settings section.

    • Type the default sender's e-mail address in the 'From' e-mail address field. This address will appear in the From header of outgoing e-mail notifications.

    • TIP: You can overwrite this default address later when you configure individual E-mail Notifications for your workflow. For details, see Configuring E-mail Notifications.

    • To send messages in plain text format, select the Send all e-mail messages in plain text format check box.

    • To limit the allowed size of file attachments, select the Limit the total size of attachments to check box and specify the limit in megabytes.

      NOTE: Notifications with attachments exceeding the specified size limit will not be added to the Notification Queue and, correspondingly, will not be sent. During the execution of a workflow Action resulting in such a notification, Alloy Navigator displays an error to the user who initiated the Action.

  2. Specify the following settings under Notifications > E-mail Notifications > Settings:

    1. Make sure that the name of Google's SMTP server and port number 465 are pre-populated.

    2. Enter the Client ID and Client Secret that you obtained while configuring Google Mail settings with OAuth for the Mail Connector.

    3. Click the Sign in hyperlink to sign in to your Gmail account.

  3. Click Test Settings to test the connection and send a test message. For details, see Testing outgoing e-mail settings.

  4. Click Save on the toolbar.

NOTE: The appearance of HTML E-mail Notifications depends on the CSS styles configured for outgoing e-mail notifications. For details, see Customizing E-Mail Notification styles.