Integration with SMTP Server
To specify settings for an SMTP mail server, follow these steps:
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From the Sidebar, navigate to Notifications > E-mail > Settings.
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From the Choose e-mail service drop-down list, choose Simple Mail Transfer Protocol (SMTP)
- Under Message options, optionally specify how e-mail messages should be sent:
If you want a specific e-mail address to appear in the “From” field of outgoing notifications, type it in the 'From' e-mail address field.
NOTE: You can overwrite this default address later when configuring individual E-mail Notifications for your workflow. For details, see Creating E-mail Notifications.
If you want to change the default character set (UTF-8), choose a different item from the Character set list.
If you want to send messages in plain text format, select the Send all e-mail messages in plain text format check box.
If you want to impose a limit on the allowed size of file attachments (combined), select the Limit the total size of attachments to check box and specify the limit in megabytes.
NOTE: Notifications with attachments exceeding the specified size limit will not be added to the Notification Queue and, consequently, will not be sent out. During the execution of a workflow Action resulting in such a notification, Alloy Navigator displays an error to the user who initiated the Action.
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Under SMTP server, enter the host name and port number of your SMTP mail server.
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If your SMTP server requires users to authenticate, select the My outgoing (SMTP) server requires authentication check box and provide login details.
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If your SMTP server requires Secure Password Authentication, select the Require Secure Password Authentication (SPA) check box.
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In the Secure Connection section, select one of the following options:
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None— This establishes an insecure (plain text) connection.
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STARTTLS, if available— This establishes a secure connection using the STARTTLS extension if it is supported by the mail server. If the server does not support STARTTLS, an insecure connection is established.
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STARTTLS - The Mail Connector will attempt to establish a secure connection using the STARTTLS extension. If the mail server does not support STARTTLS, a connection is not established.
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SSL/TLS - The Mail Connector will attempt to establish a secure connection. If the mail server does not support SSL/TLS, a connection is not established.
NOTE: The current version of Alloy Navigator can establish a secure connection to a mail server using SSL 3.0 up to TLS 1.2.
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If you want to prevent communication with e-mail servers using an invalid certificate, select the Reject invalid certificates check box.
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To confirm that your settings are correct, click Test Settings. Alloy Navigator will send a test message using the specified parameters to confirm the ability to communicate with the mail server. When the Send Test Message dialog box opens, enter a valid e-mail address to send the test message to and click OK.
When the “Test message has been sent” message appears, use your e-mail client to access the Inbox of the account you sent the message to and review the result.
NOTE: To see the log entry for this test message, go to Notifications > Logs and review the most recent entry at the top of the Outgoing Notifications Log. For details, see Alloy Navigator Logs.
- Click Save on the Standard toolbar.