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Managing your IT inventory

Preview

This article explains in detail how to manage your IT inventory in AlloyScan. Learn how to scan your network and audit IT assets on a regular basis, subscribe to important notifications, and generate reports to gain valuable insights into your network.

The Inventory section provides a number of has pre-configured groups that allow you to organize the assets at your convenience. The structure is easily customizable: you can create additional groups with custom criteria as needed.

As soon as a device is added to the inventory, you can schedule its regular audits.

With AlloyScan you can run various reports and subscribe to smart notifications for essential alerts.

Scheduling audits

IT assets need to be audited on a regular basis in order to reveal technical concerns, security risks, configuration changes, and any other issues that may require attention. The Inventory section allows you to schedule regular audits for any device.

To create a new schedule:

  1. Open the Inventory section.

  2. Navigate to a device group.

  3. Select the device(s) for which you want to create an audit schedule. To include all the devices in the current group or sub-group, check the box in the leftmost column's header.

  4. Click . The Schedule List window is displayed.

  5. Click . The Create schedule dialog is displayed:

  1. Configure your schedule:

    • Provide a meaningful Name and an optional Description of the new schedule.

    • Using the Occurs list, choose an audit periodicity: Daily, Weekly, or Monthly. Then specify the additional options. These options change based on the selected periodicity. For example, for a weekly job, specify on which days of the week to run the audit.

    • Under At specify the exact time when the audit should be launched.

  2. Click OK. The newly created schedule is added to the Schedule List.

Subscribing to notifications

To be timely informed of various events, you need to subscribe to notifications. The templates for these notifications are configured in the Admin Center, under Notification > Notification templates.

To subscribe to a notification:

  1. Click on next to your name in the top-right corner of the main screen. The Notifications pane is displayed.

  2. In the Notifications pane click on . The Notification section in your account settings is displayed. This section lists all the standard and custom notifications configured in the Admin Center.

  3. Click on a notification you want to subscribe to.

  4. In the dialog that opens select the appropriate delivery channel(s): Web browser or Email or both. If Web browser is selected, notifications will appear as pop-up messages in your Web browser. If Email is selected, notifications for this event will be sent to your email address.

Alternatively, complete the following steps to open the Notification section:

  1. Click on your user name in the top-right corner of the main screen.

  2. Click Manage your account. The account settings are displayed in a new tab.

  3. On the Navigation pane, click Notification.

Generating reports

The Reports section enables you to generate various reports in your preferred format.

When you open the Reports section for the first time, only a number of out-of-the-box reports are available. All of them are based on the same template and grouped into the Default category.

You can customize the existing reports, create new ones, and organize them at your convenience by adding new categories. You can also add an external report by uploading a previously exported report file.

Each report that you modify or create can be defined as a template, so that more reports with similar characteristics can be created from it.