Working with Equipment Lending Library Records and Equipment Reservations

Library Items that are created in Alloy Navigator Express typically correspond to the miscellaneous items that users can borrow from your organization for temporary use.

Reservations are usually used to control the process of borrowing ("checking out") Library Items by limiting the ability to check out the item for all users except the one who reserved it.

You can work with equipment lending library records and equipment reservations in the following ways:

• Adding Library Items

  The methods for creating Library Item records are the same as for the object records of any class. For details, see Adding records.

• Linking Library Items with IT assets

  1. Open the Library Item window.

  2. Click the browse button next to the Asset field. The Select Object window appears.

  3. Expand the object tree on the left and choose the asset on the right.

  4. Click OK. The Asset field is automatically populated with the asset’s description and tag. You can click the Asset link to open the asset's details.

• Checking Library Items in and out

  Typically, you check Library Items out and in by performing the Check Out and Check In workflow actions, which are available in the Actions menu and the Action Bar. For details, see Performing workflow actions.

  NOTE: Relations of the Check Out and Check In workflow actions executed on a Library Item with the Reservations of the Library Item may vary depending on the business logic configured by your Alloy Navigator Express administrator.

• Viewing Reservations of all Library Items

  To open the Equipment Reservations grid displaying Reservations of all Library Items, select either Equipment Lending Library > Equipment Reservations in the Sidebar, or Go > Equipment Reservations from the main menu.

  To open a particular Reservations, double-click the corresponding record in the grid.

• Viewing Reservations of a particular Library Item

  To view Reservations and Reservation Requests of the particular Library Item, do the following:

  1. Open the Equipment Lending Library grid by selecting either Equipment Lending Library > Equipment Lending Library in the Sidebar, or Go > Equipment Lending Library from the main menu.

  2. Locate the necessary Library Item (if necessary, switch to the view containing it) and double-click it. The Library Item window opens.

  3. Switch to the Reservations tab of the Library Item window.

• Reserving Library Items by creating Reservations

  The methods for creating Equipment Reservations records may vary depending on the configuration of the Library Items and Reservations workflow set up by your Alloy Navigator Express administrator. For details, see Performing workflow actions.

  Typically, the actions necessary to create a Reservation are the same as for the object records of any class. For details, see Adding records. New Reservation for Library Items usually can be created:

  • from the Equipment Reservations grid. To access it, either navigate to Equipment Lending Library > Equipment Reservations in the Sidebar, or Go > Equipment Reservations from the main menu.

  • from the Reservations tab of the particular Library Item record.

Related Information:

Equipment Lending Library records

Equipment Reservations

Related Information for Administrators:

Workflow Management