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Receiving PO Items

When you actually receive purchase order line items from their vendor, you may want to accordingly update the database by marking these PO items and the whole Purchase Order as received and creating relevant IT asset (Computers, Inventory Items, Software Licenses, or Consumables) records.

There are two workflow actions to receive PO Items: Receive, and Receive All Items. These actions appear:

  • ReceiveOn the Action Bar on the right of the open PO Item window.

  • Receive All ItemsOn the Action Bar on the right of the open Purchase Order window.

Depending on the workflow in your organization, this action can be available in certain conditions, for example, after the proper authorization of the Purchase Order.

NOTE: You can use these "receive" actions only after the order is placed , that is, the Purchase Order with the list of items that you want to receive has the "Ordered" status.

These actions create IT asset or consumable records. The type of the newly created record (Computer, Inventory Item, Software License, or Consumable) is the same as the type of the received PO Item.

These automatically created IT assets or Consumables are listed, respectively