Finance tab

The Finance tab displays and allows you to modify the financial information about the Asset. The information is organized in the following sections:

Finance section - displays and allows you to modify the financial information regarding the purchase of the Asset.

NOTE: If the Asset has been created when receiving the PO Item, Alloy Navigator typically populates all fields in this section except for the SKU field with the data from the PO Item and its Purchase Order. If you associate the Asset with a Purchase Order using the Purchase Order field, values of the Purchase Date, Vendor, and Invoice Number fields are auto-populated with the data from the specified Purchase Order.

Purchase Order - displays and allows you to modify Asset's Purchase Order. You can open the corresponding Purchase Order record by clicking the Purchase Order link.

Purchase Date - displays and allows you to modify the date when the Asset was purchased.

Vendor - displays and allows you to modify the Vendor of the Asset. You can open organization record of the Vendor by clicking the Vendor link.

SKU - specifies the stock keeping unit of the Asset.

Invoice Number - displays and allows you to modify the invoice number for this Asset.

Qty - displays and allows you to modify the quantity of purchased units within the Asset.

Unit Cost - displays and allows you to modify the cost of a single purchased unit.

Price - displays and allows you to modify the cost of the Asset. The Calculate button next to this field allows you to calculate its cost by multiplying the specified unit cost by the quantity of units.

Additional Dates section - displays and allows you to modify the following dates:

Received Date - displays and allows you to modify the date when the Asset was received. Typically, if the Asset record was auto-created as a result of receiving a Purchase Order item, this field is auto-populated.

Retirement Date - specifies the date when the Asset was retired (for the Assets with "Retired" status).

Warranty Expiration - specifies the date when the warranty expires.

Lease section - specifies whether the Asset is leased and the date of lease return.

Depreciation section - displays the information about the depreciation of the Asset:

NOTE: Fields in this section may be read-only. The Depreciation Method, Salvage Value, and Lifespan values are typically populated by the Set Depreciation workflow action. Then Alloy Navigator regularly recalculates the Current Value and updates the Last Depreciation date.

Depreciation Method - specifies the depreciation method for this Asset. Typically, this field is marked as read-only and its value is set by the Set Depreciation workflow action.Closed Click here to preview the default depreciation methods.

  • Declining Balance 150%

  • Declining Balance 200%

  • Sum of the Years

  • Straight Line

Salvage Value - specifies the salvage value of the Asset. Typically, this field is marked as read-only and its value is set by the Set Depreciation workflow action.

Lifespan - specifies the period of time (in years, quarters, or months, depending on the selected depreciation method) over which the Asset is depreciated. Typically, this field is marked as read-only and its value is set by the Set Depreciation workflow action.

Last Depreciation - displays the date when the current value of the Asset was last changed.

Current Value - specifies the current value of the Asset. This field is typically auto-calculated and shows the current value of the Asset according to the specified Price, Purchase Date, Depreciation Method, Salvage Value (where applicable), and Lifespan.