Using the Print Preview toolbars

By default, the Print Preview window contains the Ribbon with command buttons toolbars and the Quick Access Toolbar with mini-buttons for the most useful commands. These commands allow you to modify your quick report appearance. You can also customize the Print Preview toolbars.

The list of command icons are described in the table below.

Icon Command Description Shortcut Key

Load Report

Loads the report from an .rps file and opens it in the Print Preview window.

CTRL+O

Unload Report

Unloads (closes) the open .rps report file.

CTRL+F4

Save Report

Saves the current quick report into an .rps file.

CTRL+S

Design Report

Brings up the Format Report window for changing the report design.

CTRL+D

Rebuild

Updates current quick report.

CTRL+F5

Print

Prints the current quick report with the default print settings.

Print Dialog

Brings up the standard Print window for tuning print settings.

CTRL+P

Export To PDF

Exports the current quick report to the .pdf format.

Page Setup

Brings up the Page Setup window for setting up page properties.

Format

Allows you to specify format parameters for the current quick report.

Format Report Title

Allows you to specify the report title and its properties.

Format Report Footnotes

Allows you to add footnotes to the current report.

Format Page Numbering

Allows you to specify page numbering settings for the current report.

Format Date and Time

Allows you to specify date and time settings for the current report.

Background

Allows you to select a background color for the report pages.

CTRL+Kp>

Fit to Page

Shrinks the font size so all report columns fit across one page.

Whole Page

Displays the whole report page within the Print Preview window.

CTRL+1

Two Pages

Displays two report pages within the Print Preview window.

CTRL+2

Four Pages

Displays four report pages within the Print Preview.

CTRL+4

Multiple Pages

Allows you to select the number of report pages (up to six) to display within the Print Preview window.

Zoom

Allows you to specify the zoom percentage.

Zoom Percent 100%

Zooms the previewed report page to 100%.

CTRL+\

Zoom Page Width

Fits the report page to the window width.

CTRL+0

Zoom Widen to Source Width

Displays all report pages in the Print Preview window.

CTRL+W

Next Page

Jumps to the next report page.

PAGE DOWN

Previous Pages

Jumps to the previous report page.

PAGE UP

Navigation

Allows you to navigate through the current report pages.

Active Page

Allows you to specify the number of page where you want to jump.

First Page

Jumps to the first report page.

HOME

Last Page

Jumps to the last report page.

END

Thumbnails

Shows thumbnails for the report pages.

CTRL+U

Header and Footer

Displays Header and Footer tab and allows you to specify header/footer settings.

View

Allows you to display Margins, Margins Bar and status bar for the current preview layout.

Insert Page Number

Inserts a [Page Name] placeholder to the header/footer part.

SHIFT+ALT+P

Insert Number of Pages

Inserts a [Total Pages] placeholder to the header/footer part.

Insert Page Number of Pages

Inserts a [Page # of Pages #] placeholder to the header/footer part.

Insert Date and Time

Inserts a [Date & Time Printed] placeholder to the header/footer part.

Insert Date

Inserts a [Date Printed] placeholder to the header/footer part.

SHIFT+ALT+D

Insert Time

Inserts a [Time Printed] placeholder to the header/footer part.

SHIFT+ALT+T

Insert User Name

Inserts a [User Name] placeholder to the header/footer part.

Insert Machine Name

Inserts a [Machine Name] placeholder to the header/footer part.

Switch To Left Header/Footer Part

Allows you to insert a placeholder to the left of a header/footer part.

Switch To Center Header/Footer Part

Allows you to insert a placeholder to the center of a header/footer part.

Switch To Right Header/Footer Part

Allows you to insert a placeholder to the right of a header/footer part.

Close Print Preview

Closes the Print Preview window.

Customizing the Print Preview toolbars

You can customize the appearance of the Print Preview window as follows:

  • ClosedTo add commands to the Quick Access Toolbar:

    1. On the Quick Access Toolbar, click the More Buttons icon and select More Commands from the pop-up menu.

    2. In the Customize window, switch to Commands tab to show all commands for the toolbar to customize.

    3. Click the category on the left to show the associated commands on the right.

    4. To add a command to the Quick Access Toolbar, click and drag the command from the list onto the toolbar.

  • ClosedTo remove commands from the Quick Access Toolbar:

    • On the toolbar, right-click the command to remove and choose Remove from Quick Access Toolbar from the pop-up menu.

  • ClosedTo show the Quick Access Toolbar below/above the Ribbon:

    • On the Quick Access Toolbar, click the More Buttons icon and select Show Quick Access Toolbar Below/Above the Ribbon from the pop-up menu.

  • ClosedTo minimize the Ribbon:

    • On the Quick Access Toolbar, click the More Buttons icon and select Minimize the Ribbon from the pop-up menu.

  • ClosedTo display a toolbar on the Ribbon:

    1. On the Quick Access Toolbar, click the More Buttons icon and select More Commands from the pop-up menu.

    2. In the Customize window, select the toolbar check box from the Toolbars list and click OK.

  • ClosedTo hide a toolbar from the Ribbon:

    1. On the Quick Access Toolbar, click the More Buttons icon and select More Commands from the pop-up menu.

    2. In the Customize window, clear toolbar check box from the Toolbars list, and click OK.

You can also add custom toolbars or set additional toolbar options using the Customize window (for details, see Customizing toolbar options).