Configuring software licenses

Available only in Alloy Discovery Enterprise (standalone)

Updated in 8.4

If you want to monitor the software compliance, you must create Software Licenses records and specify license details for all software products that your company owns. When Alloy Discovery uploads audit snapshots to the database, it calculates the number of discovered installations for each product.

By default, it is stated that the respective software requires one license entitlementClosed (license entitlement represents your right to install and use software products according to the license agreement) per every installation.

The software remains compliant as long as the following conditions are satisfied:

  • The number of discovered installations does not exceed the number of allowed software installations. When you create or modify a Software License record, you define a specific number of allowed installations of the product to check.
  • The number of discovered CPUs (for all computers where the software is installed) does not exceed the number of allowed CPUs (for all purchased licenses on this software). When you create or modify a Software License record, you define a specific number of allowed CPUs per license.
  • The number of discovered cores (for all computers where the software is installed) does not exceed the number of allowed cores (for all purchased licenses on this software). For example, your Computer has 2 processors, 4 physical cores each (8 cores in total). If you buy one license allowing 4 cores, the software remains not compliant. To cover remaining cores, one more 4-core license is required. When you create or modify a Software License record, you define a specific number of allowed CPU cores per license.

To access the Software Licenses grid, select Software > Software Licenses in the Sidebar. You can add, edit and delete software licenses as follows:

  • ClosedTo add a software license:

    1. In the Sidebar, click Software > Software Licenses.

      NOTE: You can also add a new software license from the Software Catalog Tools > Software Catalog).

    2. Click New. The New Software License window appears.

    3. Configure a software license as needed.

    4. Click OK.

  • ClosedTo modify a software license:

    1. In the Sidebar, click Software > Software Licenses.

    2. In the Software Licenses grid, select the desired license and click Open. The Software License [License Name] window opens.

    3. Modify the license as needed.

    4. Click OK.

  • ClosedTo delete a software license:

    1. In the Sidebar, click Software > Software Licenses.

    2. In the Software Licenses grid, select the desired license and click Delete.

Software License window

The Software License [License Name ] window contains the detailed information about a particular software license. This window has the following tabs:

  • General - displays general information about the software license.

  • Upgrades - displays the list of upgrade licenses for the current license.

  • Discovered Installations - displays the list of computers having this software license detected.

  • Notes - displays additional information about the software license.

  • Attachments - displays and allows you to manage attachments added to the software license.

General tab

This tab displays basic information about the software license.

  • Name - the license name.

  • Software Product - the product with which the software license is associated.

  • Install Key - the installation key of the license.

  • Serial Number- the serial number of the license.

  • Upgrade for - denotes the upgrade license, which allows customers who originally purchased an older version of software to use a newer version of the product.

    To mark the license as an upgrade license, click the ellipses button and select the "original license", i.e. the license for your older software. Clicking the underlined field caption, opens the details of the initial license.

  • Expiration Date - the date when the license expires and software becomes non-compliant.

  • License Qty - the maximum number of license entitlements based on the purchase agreement.

  • Allowed CPUs per License - the maximum number of CPUs per license based on the purchase agreement.

  • Allowed Cores per License - the maximum number of physical cores per license based on the purchase agreement.

  • PO Number - the purchase order number of the license.

  • Purchase Date - the date when the license was purchased.

  • Vendor - the vendor of the product. You can open organization record of the vendor by clicking the Vendor link.

  • Purchase Price - the price paid for the license.

  • OEM - the check box that shows whether it is the original equipment manufacturer license.

Upgrades tab

This tab lists all upgrade licenses for the current license, i.e. all licenses that have this license selected in the Upgrade for field on the General tab.

Double-clicking an item within the grid opens the details of the Software License in the separate window.

Discovered Installations tab

This tab lists the names of computers where this software license was discovered. By double-clicking any record from the list, you can open the audit snapshot of the computer.

Notes tab

This tab contains any additional information on the software license record you can provide.

Attachments tab

This tab allows you to manage attachments added to the software license. For details, see Attachments.