Configuring Software Licenses

Updated in 8.4

If you want to track software compliance, you must create Software Licenses records and specify license details for all software products that your company owns. When Alloy Discovery processes audit snapshots and loads audit information to the database, it calculates the number of discovered installations for each product.

By default, it is assumed that software products require one license entitlement per every installation (license entitlement represents your right to install and use software products according to the licensing agreement). When you create or modify a Software License record, you define a specific number of allowed installations of the product, you may also define a number of allowed CPUs per license and/or a number of allowed cores per license.

The software remains compliant as long as the following conditions are satisfied:

  • The number of discovered installations does not exceed the number of allowed software installations.
  • The number of discovered CPUs (for all computers where the software is installed) does not exceed the number of allowed CPUs (for all purchased licenses on this software).
  • The number of discovered cores (for all computers where the software is installed) does not exceed the number of allowed cores (for all purchased licenses on this software). For example, your Computer has 2 processors, 4 physical cores each (8 cores in total). If you buy one license allowing 4 cores, the software remains not compliant. To cover remaining cores, one more 4-core license is required.

To add a Software License, follow these steps:

  1. In the Sidebar, navigate to Software > Software Licenses.
  2. Click New. The New Software License dialog box appears.
  3. On the General tab, specify the following properties:
    • Name — The license name.
    • Software Product — The product with which the software license is associated.
    • Install Key — The installation key of the license.
    • Serial Number — The serial number of the license.
    • Upgrade for — Denotes the upgrade license, which allows customers who originally purchased an older version of the software to use a newer version of the product. To mark the license as an upgrade license, click the ellipses button and select the “original license”, i.e. the license for your older software.
    • Expiration Date — When provided, this is the date when the license expires and the software becomes non-compliant.
    • License Qty — The maximum number of license entitlements based on the purchase agreement.
    • Allowed CPUs per License — the maximum number of CPUs per license based on the purchase agreement.
    • Allowed Cores per License — the maximum number of physical cores per license based on the purchase agreement.
    • PO Number — The purchase order number of the license.
    • Purchase Date — The date when the license was purchased.
    • Vendor — The Vendor of the product. You can open the organization record of the Vendor by clicking the Vendor link.
    • Purchase Price — The price paid for the license.
    • OEM — The check box that shows whether it is an OEM license.
  4. If needed, provide additional information on the license using the Notes tab.
  5. If needed, add attachments to this license using the Attachments tab: Click Attach Files, in the Open dialog box, select a file and click Open. For details on working with attachments, see Help: Attachments.
  6. Click OK.

To modify the properties of a Software License, follow these steps:

  1. In the Sidebar, navigate to Software > Software Licenses.
  2. Click Open. The Software License dialog box opens.
  3. Modify the properties as needed and click OK.

To delete a Software License, follow these steps:

  1. In the Sidebar, navigate to Software > Software Licenses.
  2. In the Software Licenses grid, select the desired license and click Delete.